Purge Your Way to a More Efficient Work Environment

An organized business is a more efficient business, right?

Now, tell the truth. When was the last time you set aside a day, or even a part of a day, to really purge your office files and clean out drawers and closets? It is amazing how much stuff we accumulate and how much of that stuff is kept unnecessarily. In order to maximize results, you need to have a plan in place before you begin.

First you need to determine what stays, what goes and if there are items that can be relocated or reduced to a smaller medium for storage. You will need to check with your legal department about financial records and other sensitive files, to determine the length of time it is necessary to have them on hand.

Next, begin the purge. As you toss papers that are no longer needed, you will want boxes to accommodate them until they can be disposed of. You can spend some time with the shredder, or you can check your local phone book for paper shredding services. This is an inexpensive, convenient way to get rid of your outdated papers. These services can be scheduled ahead of time, so plan your purge day only a day or two before your shredding service arrives. The goal is less clutter, remember?

Now you have purged and shredded your unwanted papers. You still need to deal with the papers you have to keep. Scan as many as you can to disc or to a flashdrive, which takes up much less space. Organize your remaining files to optimize productivity, creating an area in which the work can flow efficiently. Ask co-workers to share their organizational ideas. Keep at it until you find what really works for you and then be vigilant about upkeep.

Your space is now purged and organized – wouldn’t it be nice if you added some new personal touches? How about an updated family photo? Are there office gifts or awards that you have never had room to display? Take the time to make the space meaningful to you.

Take the time right now to schedule a purge party for yourself. You will reap the rewards of being organized and efficient in many ways, and may even find yourself less stressed as a result of your efforts!

Keep yourself organized with this great padfolio